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Job Details
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Team Co-ordinator (Procurement)

Business Type: Healthcare - Management Consultancy
Job Type: Procurement - Outsourcing
Job Level: Experienced (non manager)
Position: Full Time
Salary: £Competitive
Location: London
Reference: 889047
Closing Date: 09/09/19
Job Details:

Team Co-ordinator (Procurement) - Healthcare Charity - London - £Competitive

The Company

This global organisation provides a client-centred service to support individuals in over 37 countries take their health and wellbeing into their own hands. This revolutionary service has improved the lives of millions of people over the past 40 years. This company offers:

  • The chance to work with an international team who are all extremely passionate about the work they do

The Role

  • Assist all GSC team members with their travel itineraries; including: obtaining relevant travel visas and associated documentation, obtaining air tickets and arranging accommodation as well as internal UK travel as appropriate.
  • Ensuring all travel Terms of Reference/trip reports are circulated and stored in MSI intranet filing system
  • Assist with the logistical arrangements for large full team events such as off-site meetings - booking venues/catering/activities etc.
  • Assist the team with help organise team meetings, supplier calls and visits including scheduling chairs/note-takers/skype-minders; inviting external participants; reminding team of deadlines.
  • Support the induction planning for new starters (ensuring laptops ordered on time; induction meetings set up and scheduled appropriately)
  • Manage all administrative activities associated with the order management process such as payment runs and ad hoc order processing
  • Manage, collate and report central procurement KPI data to the Global Head of Procurement and Supply Chain on a monthly basis
  • For all GSC raised purchase orders electronically, goods receipting and processing payments following up on payment / PO queries and any anomalies. Proactively liaising with the appropriate


  • Experience of providing high level admin support to a large, fast moving team working ideally for an international organisation
  • Experience of arranging sometimes complex international travel including organising visas for multiple countries
  • Experience of raising purchase orders electronically and undertaking similar financial related work
  • Experience of working with multiple calendars for scheduling meetings and travel
  • Knowledgeable of office 365, SharePoint and its suite of solutions
  • A confident self-starter, proactive with the motivation and desire to find solutions to problems
  • Excellent attention to detail and calm under pressure
  • Outgoing, warm, positive attitude and willingness to sometimes ''go above and beyond''.
  • Ability to effectively focus on tasks at hand as well as able to multi task and prioritise changing and conflicting priorities

What should you do next?

This Team Coordinator role is one not to be missed; it encompasses the opportunity to join a highly dynamic company with an amazing values and team culture! To discuss further, please submit your current CV.

Unless otherwise stated, if applying for a job within the European Union, you must ensure that you are already authorised to work there.

Carrot Pharma Recruitment Ltd acts as an Employment Business and an Employment Agency on behalf of our client in recruitment for this role.

Posted: 12/08/2019 | NPJ Ref: 240158
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